What is the timesheet?
Time bridging is a chronological set of written records that detail the activities of employees with a timestamp. These time tracking records are used for internal analysis and work optimization.
How is the employee timekeeping maintained?
There are no mandatory solutions, so the employer can use: attendance card, a manual or automatic timekeeping, a collective attendance sheet, card readers or any other form he deems appropriate. This record can be kept both on paper and electronically.
A timekeeping software becomes all the more useful as not all types of employees have to comply with the same type of timekeeping. Considering the different types of timesheets that a company could make, the use of software to perform these operations becomes a necessity.
Have you ever reached the end of a busy day and wondering what you spent your time on?
Here are 3 reasons why it’s worth spending your time at work:
You know what time passes
At the end of the day, you will have a nice report on how you spent your time. It will show you every hour and minute worked so that you have an overview at day / week / month level. Also, every time you bridge work, most timing software requires a short description of the specific activity / task you just completed. This description is very useful both for you and for the other people in the company.
You know if you spend time on valuable activities
Admit it, some tasks prove to be more valuable than others. Therefore, we should strive to figure out what working time produces the most valuable results.
If you bridge the time, after a while you will be able to see if you spend an adequate period of time for projects that offer you good results and great value in return.
Stay focused on your work
By using timekeeping you become more focused on your work. After you see your reports and realize how to manage your time better, you become more motivated to improve your reports little by little.
10 TIPS FOR TIMING
- Use an application, software or time tracking platform. There are many systems that are useful for tracking time. There are a variety that are suitable for different types of companies. Invest in a modern online tool that makes time recording easier and provides easy-to-recover reports and data.
- Do it DAILY and often. A few lucky people have a photographic memory, but most of us can barely remember what we ate for breakfast this morning. Instead of trying to remember and record all the hours at the end of the week or even at the end of the day, record your time at every necessary moment. It will be more accurate and will capture more of the minor, slightly forgotten time that can fall through the cracks.
- Don’t be too demanding with the descriptions: stick to the generalities. Writing a detailed description of each task performed during the day will take more time than the actual work. Keep general and short diaries.
- Structure your day. One of the killers of time is a chaotic day in which you jump back and forth between projects, you have constant interruptions and there is an attempt to do several things at once. To ease your time-saving effort, as well as to increase overall productivity, segment your day to work on certain items as much as possible. Schedule non-billable meetings and other activities that distract for a certain part of the day and divide the rest of the day according to the project / task you need to focus on. This can be difficult to do sometimes, but the effort will turn into long-term success.
- Use a stopwatch. This is more of a personal preference, but can be useful for getting more accurate data on time spent on an activity.
- Treat time timing as a work requirement. Getting full employee adoption is essential if you want to make time. Unless everyone is on board and fully participating, you will get partial or incomplete data, which is essentially useless. Make time recording a non-negotiable requirement, such as presentation at work. Also, avoid setting up a reward or bonus system based on the fact that people are constantly recording their time. It’s part of the job… do it or find another job.
- Recognizes outstanding individual effort. Take the time to acknowledge this and make sure employees know their efforts are worthwhile!
- Use the data. Don’t let all the valuable data you collect disappear into a black hole. Take the time to analyze profitability, rates, productivity, etc. It also allows employees to see the results of the time recording so that they feel more like part of the process.
- Don’t just spend billable time. Internal projects have value and should be pursued as well. Just because work is not paid, it still influences overall profitability and productivity analysis. Make sure you follow him!
- Don’t worry about “extra time”. You don’t have to bridge every little thing that happens throughout the day just to be able to record 8 or 9 hours. You can expect to lose an hour or two a day like breaks, discussions with coworkers, some time on Facebook, etc. If you allow a little freedom to be part of your company’s culture, you should not log in at that time.